As an executive, your assistant is a valuable resource that can transform the way you handle daily tasks. However, many assistants waste time on basic prompts, missing out on opportunities to maximize productivity. To unlock their full potential, it’s essential to provide them with powerful ChatGPT prompts that automate routine tasks, extract insights from industry content, and create high-quality communications in your voice.
To get started, consider implementing the following workflow transformations:
1. **Create clear summaries from messy documents**: Use ChatGPT prompts like “Analyze this document and create a concise summary” to turn walls of text into actionable points that clients can scan quickly.
2. **Turn rough ideas into professional emails**: Help your assistant refine voice notes or bullet points into polished emails using prompts like “Turn these rough notes into a polished email, sent to one person, that matches my writing style.”
3. **Extract insights from industry content**: Use ChatGPT prompts to review research or whitepapers and identify key trends, insights, and opportunities relevant to your industry.
4. **Generate engaging social posts**: Turn your ideas into LinkedIn posts using prompts like “Turn [insert specific point] into a list-style thread of [number] components that I will use for a LinkedIn post.”
5. **Create focused meeting questions**: Generate strategic questions to guide discussions using prompts like “Based on the purpose and attendees of my upcoming meeting, suggest 5-7 strategic questions to guide the discussion.”
6. **Build actionable to-do lists**: Use ChatGPT prompts to extract key insights from conversations and create comprehensive to-do lists.
7. **Create standard operating procedures**: Transform transcripts into comprehensive guides using prompts like “Transform this transcript from an instructional video into a comprehensive set of actionable steps.”
8. **Find conversations to join**: Analyze trending topics on Twitter or other platforms using prompts like “Analyze trending topics in our industry” and identify relevant conversations to join.
9. **Repurpose existing content**: Squeeze maximum value from every piece of your content by transforming it into multiple formats using prompts like “Transform this content into three new formats.”
10. **Master email management**: Create smart templates and responses for common situations using prompts like “Create email templates for common situations we handle.”
By providing your executive assistant with these powerful ChatGPT prompts, you can unlock their full potential and maximize productivity, freeing up more time for high-level strategy and decision-making.
Source: https://www.forbes.com/sites/jodiecook/2025/02/13/10-chatgpt-prompts-your-assistant-needs-to-know